Türkiye
e-Arşiv / e-Fatura compliance in Türkiye: how POSMena keeps Turkish retail and hospitality aligned with GİB
Türkiye's e-Dönüşüm program requires structured electronic invoicing through the e-Arşiv / e-Fatura system, regulated by GİB (Revenue Administration). POSMena outputs UBL-TR compatible invoice data in TRY with KDV breakdowns, ready for submission via a licensed Özel Entegratör.
Hero: e-Arşiv / e-Fatura compliance for Turkish retail and hospitality
POSMena's Türkiye configuration is built around the e-Arşiv / e-Fatura system administered by GİB (Revenue Administration). The platform produces UBL-TR formatted invoice data at point of sale, applies KDV (VAT) correctly, and hands signed payloads to a GİB-licensed private integrator (Özel Entegratör) for submission to the e-Fatura platform. The same engine routes B2C transactions to e-Arşiv and registered-taxpayer transactions to e-Fatura without operator intervention.
What's required under VUK Communiqué No. 509
GİB's e-Dönüşüm framework, set out in VUK General Communiqué No. 509 and its amendments, defines who must issue e-Fatura and e-Arşiv invoices, in what format, and how they must be retained. Operators in Türkiye should verify current thresholds with GİB at the time of onboarding, since the Revenue Administration revises them periodically.
- e-Fatura: mandatory between taxpayers registered on the GİB e-Fatura system once gross sales turnover exceeds the threshold published by GİB (historically in the TRY 3M–5M range for general taxpayers, lower in specific sectors).
- Sector-specific mandates apply regardless of turnover, including e-commerce intermediaries, hotel and accommodation, real estate and motor vehicle dealers, and the fuel sector.
- e-Arşiv Fatura: required for B2C invoices and for B2B invoices issued to counterparties not registered on the e-Fatura system; same scope triggers as e-Fatura.
- Format: UBL-TR (Turkish UBL profile), XML, digitally signed with Mali Mühür (Fiscal Seal) for legal entities or e-İmza for individuals.
- Transmission models: GİB Portal, Özel Entegratör (licensed private integrator), or in-house Direct Integration (Doğrudan Entegrasyon).
- Statutory archival period: 10 years under VUK.
How POSMena handles e-Arşiv ve e-Fatura at point of sale
1.Capture in TRY with correct KDV breakdown
Every receipt is priced in TRY, with KDV rates applied per line and totals rounded to GİB-aligned rules. Turkish-language invoice fields, tax identifiers (VKN/TCKN), and address blocks are populated at the moment of sale.
2.Generate UBL-TR XML
POSMena outputs UBL-TR compatible invoice data, the Turkish UBL profile required by GİB. The XML carries the structured fields needed for downstream validation by the integrator and GİB.
3.Route e-Arşiv vs e-Fatura automatically
Counterparty type drives routing: invoices to e-Fatura-registered taxpayers are routed to e-Fatura; B2C and non-registered B2B counterparties are routed to e-Arşiv. The decision is made from the buyer's tax registration status, not selected manually.
4.Hand off to Özel Entegratör for Mali Mühür signing and submission
POSMena passes the UBL-TR payload to a GİB-licensed Özel Entegratör, which applies the Mali Mühür (Fiscal Seal) and submits to the GİB e-Fatura platform. POSMena does not sign with the Fiscal Seal itself; signing remains with the licensed integrator.
5.Archive for the statutory 10-year period
Issued e-Arşiv and e-Fatura documents are retained for the 10-year period required under VUK, with retrieval available for audit and reconciliation.
Compliance proofs and the truth bar
POSMena is preparing for Türkiye operations against the e-Arşiv / e-Fatura ruleset. The platform is aligned with UBL-TR and ready for submission through a licensed Özel Entegratör. POSMena is not itself a GİB-licensed Özel Entegratör and does not claim certification it does not hold.
- Regulator: GİB (Revenue Administration) — Gelir İdaresi Başkanlığı, under the Ministry of Treasury and Finance.
- Legal basis: VUK General Communiqué No. 509 and subsequent amendments.
- Integrator partner: TBA — POSMena integrates with GİB-licensed private integrators so e-Fatura and e-Arşiv submission stays compliant.
- Format readiness: UBL-TR XML, KDV breakdown, TRY rounding, Turkish-language invoice fields.
- Signing model: Mali Mühür (Fiscal Seal) applied by the licensed Özel Entegratör in the integrator handoff.
- Retention: 10-year archive aligned with VUK.
Connected ERPs and channels in Türkiye
POSMena's Türkiye integration surface targets the systems Turkish retailers and hospitality operators already run.
- ERPs: Logo, Mikro, Netsis, and SAP Türkiye localization.
- Marketplaces for e-Arşiv receipt issuance: Trendyol, Hepsiburada, n11.
- POS-integrated e-Arşiv for restoran and perakende operators with multi-branch and multi-warehouse setups.
- Adjacent e-Dönüşüm document types (e.g. e-İrsaliye) handled through the same integrator route.
Talk to POSMena Türkiye
Request a demo to see UBL-TR output, e-Arşiv vs e-Fatura routing, and integrator handoff against your live ERP and POS footprint. Pricing is quoted in TRY.
Sıkça sorulan sorular
What is the difference between e-Arşiv and e-Fatura?
e-Fatura is the closed-loop electronic invoice exchanged between taxpayers registered on the GİB e-Fatura system. e-Arşiv Fatura is the electronic invoice issued to recipients who are not registered on e-Fatura, typically B2C buyers and non-registered B2B counterparties. Both are regulated by GİB (Revenue Administration) under VUK General Communiqué No. 509 and both must be issued in UBL-TR format. They are not synonyms.
Is e-Fatura mandatory in Türkiye?
Yes, for taxpayers that exceed the gross sales turnover threshold published by GİB and for businesses in sectors specifically named in VUK General Communiqué No. 509, including e-commerce intermediaries, hotel and accommodation, real estate and motor vehicle dealers, and the fuel sector. The turnover threshold is revised periodically by GİB, so the current ciro limiti should be verified with the Revenue Administration before onboarding.
Do I have to use an Özel Entegratör?
No. GİB permits three transmission models: the GİB Portal, an Özel Entegratör (licensed private integrator), or in-house Direct Integration (Doğrudan Entegrasyon). Many Turkish retailers and hospitality operators choose an Özel Entegratör to handle Mali Mühür signing, UBL-TR validation, and submission. POSMena integrates with GİB-licensed Özel Entegratör partners so e-Fatura and e-Arşiv submission stays compliant.
What format do Turkish e-invoices use?
UBL-TR, the Turkish UBL profile, expressed as XML. Invoices must be digitally signed using the Mali Mühür (Fiscal Seal) for legal entities or e-İmza for individuals before submission to the GİB e-Fatura platform. POSMena outputs UBL-TR compatible invoice data and hands the payload to a licensed Özel Entegratör for Mali Mühür signing.
How long must e-Arşiv and e-Fatura records be retained?
Ten years, in line with the statutory retention period under the Tax Procedure Law (Vergi Usul Kanunu, VUK). POSMena retains invoice archives for the statutory 10-year retention period required under VUK and keeps them retrievable for audit and reconciliation.